Privacy Notice – Asociación Urban Resilience Lab

Last updated: 02/03/2026

1. Data Controller

The data controller responsible for the processing of personal data is: Asociación Urban Resilience Lab
CIF: G67153601
Registered address: Carrer Murillo, 17-19, 2n, 1a, 08004, Barcelona
Email for data protection matters: info@urbanresiliencelab.barcelona

2. Purpose of Processing

We process personal data for the following purposes:

• Professional outreach within the fields of urban resilience, climate adaptation, and related disciplines in Barcelona.
• Invitation to and organisation of resilience-related events (including Primavera R and related initiatives).
• Management of event registrations and participant communication.
• Maintaining a professional contact network relevant to URLab’s mission.
• Management of communications submitted via the website contact form.
• Administration, security, and technical operation of the website.
• Statistical analysis of website usage (where applicable).

We do not engage in commercial marketing.

3. Categories of Personal Data

We may process:

• Name
• Professional email address
• Institutional affiliation
• Professional role/title
• Area of expertise (where publicly available)
• Information submitted via contact forms
• Event participation data
• Dietary requirements (if voluntarily provided)
• Photographs or recordings (if applicable and consented to)
• Technical data such as IP address, browser type, and device information collected through website access

We do not intentionally process special category data unless voluntarily provided.

4. Source of Data

Personal data is obtained from:

• Publicly available professional sources (institutional websites, academic publications, LinkedIn profiles).
• Direct communication with individuals.
• Website contact forms.
• Event registration forms.

5. Legal Basis for Processing

We rely on the following legal bases under Regulation (EU) 2016/679 (GDPR):

a) Legitimate Interest (Art. 6(1)(f))
For professional outreach within the academic and practitioner community in urban resilience.

b) Contractual Necessity (Art. 6(1)(b))
For managing event registrations and participation.

c) Consent (Art. 6(1)(a))
Where required, including:

• Optional mailing list subscription beyond specific events.
• Processing of dietary restrictions.
• Use of photographs or recordings.
• Non-essential cookies (where applicable).

d) Legal Obligation (Art. 6(1)(c))
Where required by applicable Spanish or EU legislation.

6. Data Retention

We retain personal data as follows:

• Outreach contact data: up to two (2) years from the last meaningful interaction.
• Event registration data: up to two (2) years after the event.
• Mailing list subscribers: up to two (2) years from last engagement, unless renewed or withdrawn.
• Suppression list data (opt-outs): retained indefinitely to ensure compliance.
• Technical website logs: retained for the period necessary to ensure security and system integrity.

After these periods, data is securely deleted or anonymised.

7. Data Sharing

We do not sell personal data.

Personal data may be processed by service providers acting on our behalf (e.g., email distribution platforms, event registration tools), under appropriate data processing agreements compliant with GDPR.

Where services involve data transfers outside the European Economic Area, appropriate safeguards are applied.

8. Rights of Data Subjects

You have the right to:

• Access your data
• Rectify inaccurate data
• Request erasure
• Restrict processing
• Object to processing
• Data portability (where applicable)
• Withdraw consent at any time
• Lodge a complaint with the Spanish supervisory authority:
  Agencia Española de Protección de Datos

To exercise your rights, contact: info@urbanresiliencelab.barcelona

9. Security Measures

We implement appropriate technical and organisational measures to protect personal data against unauthorised access, loss, or alteration.

10. Cookies

This website may use technical and, where applicable, analytical cookies to ensure proper functionality and improve user experience.